A New Version of Form I-9 is Available – Employers Need to Use This Form When Hiring New Employees
What is Form I-9?
Federal law requires that every employer who recruits, refers for a fee, or hires an individual for employment in the U.S. MUST COMPLETE Form I-9, Employment Eligibility Verification.
Form I-9, officially the Employment Eligibility Verification, is a United States Citizenship and Immigration Services (USCIS) form. Mandated by the Immigration Reform and Control Act of 1986, it is used to verify the identity and legal authorization to work of all paid employees in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States.
What Version of Form I-9 Must Employers Use?
For new hires, employers may continue using the prior version of the form (Rev. 07/17/2017) until April 30, 2020.
After April 30, 2020, employers can ONLY use the new form with the 10/21/2019 version date.
Best practices dictate that the new I-9 version date of 10/21/19 be used immediately. The version date is located in the lower left corner of the form.
How Do I Obtain the New Version of Form I-9?
The I-9 form, instructions and further details can be found by visiting the USCIS website.
Tax Planning Tip #1:
Employers are required to retain a completed copy of Form I-9 and the supporting documents required by this form for each employee hired and have these documents available upon request for inspection by an authorized government employee. Accordingly, check your employee files. If any employee’s file is lacking Form I-9 and the required supporting documentation, have the employee complete the new version of Form I-9 and insert that form and the supporting acceptable documents in the employee’s file.
Tax Planning Tip #2:
Existing employees with a previously completed Form I-9 are not required to complete the new revised form unless their employment status has changed. Employers, to be safe, may request that existing employees complete the new revised Form I-9 and insert the new version in the employee’s personnel file along with the previously completed I-9.
Tax Planning Tip #3:
Further information regarding the I-9 form can be found on our May 14, 2013 blog.
If you would like to discuss your business or personal tax planning, tax preparation and other financial concerns with an experienced tax professional, including a reasonable compensation study for your corporate officers, we invite you to call 610-594-2601 today to make an appointment at our Exton PA CPA office to discuss your situation. You can also schedule a consultation at Click Here.
About F. Bryan Haarlander, EA, CTRS:
Bryan Haarlander is an IRS licensed Enrolled Agent and who owns and operates a specialized tax services firm serving clients in the western suburbs of Philadelphia, PA, which includes the cities of Chester Springs, Coatesville, Collegeville, Devon, Downingtown, Exton, Frazer, King of Prussia, Paoli, Philadelphia, Phoenixville, Pottstown, Radnor, Reading, Wayne, West Chester in Berks, Chester, Delaware, Montgomery and Philadelphia Counties, as well as clients in Delaware, New Jersey, New York and throughout the continental USA.
A Certified Tax Resolution Specialist, Bryan is well-known for his IRS tax resolution expertise and his book How to Resolve Your IRS Tax Debt Problems.
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